Event Production by Make Happen

 

Our client was a computer hardware manufacturer, looking to design a leadership retreat in a location within Europe, where its EMEA directors would gather for 2 days.

The brief for the retreat was to find a destination where everyone could fly direct to and from, a place where attendees could be in touch with nature, bond through outdoor activities and have access to good quality meeting facilities in a hotel, where they would strategise for a whole day.

Approach

Considering where all the EMEA directors where based, we looked into different hub airports where attendees could fly to directly on a Monday and depart from (directly also) on a Wed evening. With that in mind, we put proposals together for packages in Barcelona (Spain), Nice (France) and Montreux (Switzerland). Because of it’s breathtaking scenery and proximity to Geneva airport, the client decided to choose Montreux as their destination. We then proceeded to design a 2 day retreat. During the first day, the attendees would enjoy of an outdoor day, that would give them the opportunity to catch up in a relaxed and informal environment, as well as bond over fun activities and lunch al fresco. The second day, would predominantly take place inside the hotel, focusing on choosing an appropriate space for the team to have productive meetings, with all the F&B and AV facilities to maximise productivity.

 

Results

All delegates flew to Geneva on Mon evening and took a 1hr train transfer straight from the airport to Montreux. Once in Montreaux, our chosen hotel – The Fairmont Hotel & Spa – was only a 3 min walk from the train station, where delegates where met by one of our event producers for a swift check-in.

The following morning all attendees met in the reception straight after breakfast, where transfers awaited for a great day ahead! The transfers took the passengers to a nearby village up the mountains where guides met the team. After a short gondola lift higher up the mountain, the delegates where suited and booted in mountain biking gear, for a leisurely biking experience across the Swiss Alps, which would lead them onto a pop up yurt, with archery, drinks and an outdoor BBQ. After a relaxing lunch in their own private yurt, the team enjoyed a nice hike downhill, with stunning views and further opportunities to catch up. The walk finished back in the gondolas, with transfers waiting to take the group back to the hotel. After a bit of free time to freshen up, the team met again in the hotel reception and headed out for dinner at Le Deck by Le Baron Tavernier, with stunning views of Lake Geneva.

The following morning, the team met nice and early and where shown to their meeting room for the day within the hotel. It was important for the client that this room had natural light and a U-shape layout, as well as the appropriate screens, laptops, connectors, pens and pads. The meetings ran swiftly, lunch was arrange at the hotel’s Jazz Cafe and everything concluded alter that day, with guests taking transfers back to Geneva airport.